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Administrative Support Specialist Full-time Job

1 year ago Public Service Atlanta   441 views
Job Details

Department: Department of Health And Human Services 

Agency: Centers for Disease Control and Prevention 

Job Announcement Number: HHS-CDC-M4-19-10425791 

SALARY RANGE: $53137.00 to $69079.00/Per Year 

OPEN PERIOD: 2019-02-22 to 2019-02-26 

SERIES & GRADE: GS--9/9 

AGENCY MARKETING STATEMENT:

The Centers for Disease Control and Prevention (CDC) is the agency Americans trust with their lives. As a global leader in public health, CDC is the nation's premier health promotion, prevention, and preparedness agency. Whether we are protecting the American people from public health threats, researching emerging diseases, or mobilizing public health programs with our domestic and international partners, we rely on our employees to make a real difference in the health and well-being of people here and around the world. 

DUTIES:

As an Administrative Support Specialist you will: Assist program officials in defining the level and kinds of services needed to carry out assigned responsibilities and to accomplish project objectives. Provide advice and assistance, resolve practical problems, and identify ways to expand, enhance, and improve the administrative services. Explain and interpret administrative policies and procedures, to discuss significant operating issues, and to provide input on program planning and management decisions. Serve as the official timekeeper and time clerk for the program. Review time, leave and pay records to ascertain accuracy and prepare error notices when necessary. Prepare and process travel request for the program. Prepare and process training request for the program. Manage administrative requirements for supplies, property and office moves. Coordinate office moves, office construction and other facility improvements, including furniture, equipment, telephones and short-term storage. Use government purchase card for goods and services. Supervise property management and prepares necessary documents to accession and de-accession property. Conduct periodic surveys of equipment and property utilization and recommend action as necessary to assure that economical and efficient use is made of equipment and other property. Manage the security and emergency preparedness functions for the organization. 

REQUIREMENTS:

US Citizenship is required. Background Investigation is required. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. One-year probationary period may be required. Travel, transportation, and moving expenses will be paid: Yes Bargaining Unit Position: Yes Drug Screening Required: No Recruitment Incentive may be authorized: No Annual Leave for non-federal service may be authorized: No Research position: No Promotion potential: No Supervisory position: No Time in grade (TIG) must be met within 30 days of the closing date of the announcement. Current or Former Political Appointees: Agencies must seek prior approval from the Office of Personnel Management (OPM) before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service. Current or Former Political Appointees: Submit SF-50. All qualification requirements must be met by the closing date of the announcement. 

QUALIFICATIONS REQUIRED:Minimum Qualifications:

Applicants must have one year of specialized experience at or equivalent to the GS-07 level of difficulty and responsibility in the Federal service as defined in the next paragraph. Specialized experience is experience which is directly related to the position which has equipped the applicant with the particular knowledge, skills and abilities (KSAs) to successfully perform the duties of the position to include planning and organizing administrative activities that provide programmatic support to an organization. 

OR 

Have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related from an accredited college or university. 

OR 

Have a combination of specialized experience and graduate education as described above. To combine education and experience, determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Then determine the applicant's education as a percentage of the education required for the grade level. The total percentage must equal at least 100 percent to qualify. Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above 

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): 

Ability to communicate in writing.Ability to communicate orally.Knowledge of administrative procedures and practices governing budget, procurement, personnel, and other administrative functions.Knowledge of the mission, programs, operations, and relationships of the serviced organization to provide administrative services.

REQUIRED DOCUMENTS:

To apply for this position, you must submit a complete Application Package which includes: Your résumé showing work schedule, hours worked per week, dates of employment and duties performed. Other supporting documents: Veterans Preference Documentation, if applicable SF-50 (if you are a federal employee or have reinstatement rights as a federal employee) Transcripts (if using education to qualify)* Schedule A Eligibility Letter, if you are applying as a Schedule A candidate Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal). *Note: You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received. An official transcript from an accredited educational institution is required if you are selected for the position. Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. For Résumé and Application Tips visit: https://help.usajobs.gov/index.php/Tips. 

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement. You will receive notice via email once this process is completed (generally 4-6 weeks). 

AGENCY CONTACT INFO:

CDC HELPDESK 

1600 Clifton Road NE 

Atlanta GA US 30333 

Telephone: (770) 488-1725 

Email: HRCS@CDC.GOV

Company Description
The CDC can be a little stressful, but overall a wonderful place t work. The Culture of the CDC can be exciting and very fulfilling. I love working at the CDC.